|
These General Terms and Conditions form the general agreement
(“Agreement”) between the parties hereto. ILS shall provide to Customer
such Hardware, Media and/or Services as purchased by Customer in
accordance with a quote (an “Order”) and as further defined in the
Hardware Maintenance & Support Attachment and Hardware and Media
Purchase Attachment, attached hereto and incorporated within this
Agreement (“Attachments”). Therefore, for good and valuable
consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties agree as follows: 1. PAYMENT.
Customer shall pay ILS for an Order in accordance with the payment terms
of the Attachment. Customer shall pay all applicable taxes excluding
taxes based on ILS’s income, or provide satisfactory proof of exemption.
If Customer fails to make payments when due and such failure continues
after ILS notifies Customer of such failure, ILS may refuse to perform
any further Services or deliver any further Hardware. If Customer fails
to make payments when due, ILS may charge Customer interest on the
overdue amounts, from the date such amount became due at the lesser of
the rate of one and one-half percent (1.5%) per month or the maximum
interest rate permitted by applicable law. ILS reserves the right to
revoke any credit extended to Customer at any time for good and
sufficient cause.
2. DEFAULT. If either Customer or ILS is in material default
of its obligations under this Agreement, the non-breaching party shall
have the right to deliver to the breaching party written notice
specifying that a breach has occurred and providing in detail the
particulars of the alleged breach. The party in breach shall have thirty
(30) days to cure the alleged breach (ten days if the alleged breach
relates to the payment of any amounts due hereunder) or such other
period as may be agreed to in writing by the parties. If such breach is
not cured within such period, then the non-breaching party shall be
entitled to exercise all of its rights and remedies at law and in
equity, including the right to terminate this Agreement if such
non-performance constitutes a material breach of this Agreement
3. LIMITATION OF LIABILITY. ILS’s liability for any and all
claims, including claims of contract, negligence and strict liability,
shall not exceed the amounts paid and payable by Customer to ILS for the
Services or Hardware (to the extent that Customer purchased the Hardware
from ILS pursuant to this Agreement) giving rise to the claim. ILS shall
have no responsibility for defects in hardware, software or services
supplied by persons other than ILS or for modifications to any hardware
or software manufactured by persons other than ILS. IN NO EVENT SHALL
ILS BE LIABLE FOR ANY INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES OF
ANY KIND, INCLUDING, BUT NOT LIMITED TO, LOSS OF USE, LOSS OF DATA, LOSS
OF BUSINESS, AND LOSS OF PROFITS. THESE LIMITATION OF DAMAGES AND
REMEDIES CONSTITUTE THE SOLE AND EXCLUSIVE REMEDIES AND MEASURE OF
DAMAGES. THESE LIMITATIONS OF DAMAGES AND REMEDIES WILL NOT BE AFFECTED
IF ANY REMEDY PROVIDED HEREIN FAILS OF ITS ESSENTIAL PURPOSE.
4. CONFIDENTIAL INFORMATION. Each party agrees not to permit
unauthorized access to and to take reasonable steps to protect the
confidentiality of the other party’s information, marked “confidential,”
“proprietary,” or with a similar legend indicating its sensitive nature.
Customer agrees to treat as confidential information all ILS techniques,
processes methods and know-how observed at Customer’s facilities.
Customer acknowledges that all processes, materials and data used or
furnished by ILS pursuant to this Agreement have been developed at great
expense to ILS, contain trade secrets of ILS, are the sole property of
ILS and shall be kept confidential by Customer. The obligations of the
party receiving the confidential information (“Recipient”) shall not
apply to any portion of the confidential information: (i) which was
rightfully known or becomes rightfully known to Recipient without
confidential restrictions from a source other than the disclosing party;
(ii) which was or becomes publicly available or a matter of public
knowledge generally, through no fault of Recipient; (iii) which is
approved by the disclosing party, in writing, for disclosure without
restrictions; (iv) which is independently developed by Recipient; (v)
which is generalized know-how or skills; or (vi) which Recipient is
legally compelled to disclose; provided that Recipient has given the
disclosing party reasonable notice and opportunity to contest such
compulsive disclosure, and Recipient requests that the Confidential
Information disclosed be treated as confidential.
5. FORCE MAJEURE. Notwithstanding anything in this Agreement
to the contrary, ILS shall not be liable for any delay or failure to
provide the Hardware and/or Services hereunder, if the delay or failure
is caused by war, terrorist attacks, riots, civil commotion, fire,
flood, earthquake or any act of God, delay by subcontractor or the
failure of any third party subcontractor, or third party hardware,
software, network system equipment, wiring, electrical systems or
utilities, or other causes beyond ILS’s reasonable control. If any third
party subcontractor providing service or hardware with respect to this
Agreement, ceases to provide such services or hardware, and ILS cannot
find a suitable replacement vendor, then ILS shall have the right to
terminate the Agreement by providing thirty (30) days prior written
notice to Customer.
6. MISCELLANEOUS. (a) This Agreement shall be binding upon and
inure to the benefit of the parties hereto and their respective
successors and assigns. Neither party shall assign or otherwise transfer
this Agreement without the prior express written consent of the other
party, such consent not to be unreasonably withheld; provided however,
either party may assign this Agreement without the other party’s consent
incidental to a merger, reorganization, change of control, or sale of
all or substantially all of its assets or the assets of a division. (b)
This Agreement supersedes and merges all prior proposals, understandings
and agreements, oral and written, between the parties relating to the
subject matter of this Agreement and may not be modified or altered
except by written instrument duly executed by both parties. Customer
agrees that this Agreement exclusively governs and controls the rights
of the parties so that any purchase order or other writing Customer may
submit to ILS shall only be for Customer’s convenience. Any additional
or differing terms, whether or not materially different, set forth in
any communication from Customer are hereby expressly rejected. (c) No
term or provision of this Agreement shall be deemed waived and no breach
excused unless such waiver or consent is in writing and signed by the
party claimed to have waived or consented. (d) Section headings are for
convenience only and do not form a part of this Agreement. (e) The
invalidity or unenforceability of one or more provisions of this
Agreement shall not affect the enforceability of any other provision,
and this Agreement shall be construed in all respects as if such invalid
or unenforceable provision were omitted. (f) This Agreement shall be
governed by the internal laws of the State of New Hampshire, without regard
to its conflict of law provisions. The United Nations Convention for the
International Sale of Goods shall not apply. (g) All notices hereunder
shall be in writing, sent by certified mail, or overnight delivery
service addressed to the parties at their respective addresses set forth
on the Order. (h) Customer hereby grants to ILS, its affiliates,
successors, and assigns, all rights to reference Customer and/or its
logos, including quotes, photos taken or illustrations from Customer,
for advertising and marketing purposes, including but not limited to
case studies, print advertisements, reference in ILS marketing
materials, press releases, Internet postings and other publications
electronic or printed which are produced in the ordinary course of
business. (i) In the event of a conflict between the terms of this
Agreement and an Attachment, the terms of the Attachment shall control.
Capitalized terms used in an Attachment shall have the same meaning as
set forth herein.
HARDWARE AND MEDIA PURCHASE ATTACHMENT
ILS desires to provide to Customer, and Customer desires to obtain
the Hardware and consumable supplies such as paper, ribbons and print
heads (“Media”) identified in an Order in accordance with the terms and
conditions set forth in this Hardware and Media Purchase Attachment
(“Attachment”) and the Agreement. For good and valuable consideration,
the receipt and sufficiency of which is hereby acknowledged, the parties
agree as follows:
1. DELIVERY. All Hardware and Media listed in an Order shall
be delivered to Customer F.O.B. Origin, at which time title and risk of
loss to such Hardware and Media shall pass to Customer. Customer
acknowledges and agrees that the quantity for Media orders may vary by
plus or minus ten percent (10%) of the quantity ordered and Customer
agrees that delivery of the Media within such variance shall be deemed
acceptable by Customer. The purchase price for the Media shall be
adjusted pro rata in respect of such variance.
3. RESTOCKING FEE. At ILS’s discretion, Customer may return or
cancel a Hardware order for reasons other than a warranty claim. ILS
reserves the right to charge Customer a restocking fee equal to twenty
percent (20%) of the purchase price for the returned Hardware
(“Restocking Fee”). Such Restocking Fee shall be due upon receipt of
ILS’s invoice. ILS will not charge a Restocking Fee so long as the
Hardware is returned to ILS within thirty (30) days of shipment,
unopened in its original packaging. ILS will not accept the return of
Media or custom Hardware.
4. BILLING AND PAYMENT. ILS shall invoice Customer for the
Hardware and Media at time of shipment and Customer shall pay ILS upon
receipt of ILS’s invoice. ILS shall invoice Customer for any additional
installation charges upon installation of the Hardware by ILS at
Customer’s location. ILS retains a security interest in the Hardware and
Media until payment in full is received.
5. BLANKET ORDERS. In the event that Customer has purchased
the Hardware or Media in a blanket order with multiple shipment dates,
ILS will invoice Customer on the shipment date of each installment of
the blanket order. Customer shall be responsible for the total purchase
price of the blanket order. In the event that Customer has not requested
delivery of the total quantities of the Hardware or Media prior to the
expiration date of the blanket order, ILS will invoice the Customer for
the remaining balance due and Customer agrees to pay the remainder of
the total purchase price upon receipt of ILS’s invoice. If no expiration
date is stated on the Order, the blanket order shall expire twelve (12)
months from the date of the Order.
6. WARRANTY. ILS hereby assigns to Customer, to the extent
possible, the benefits of any warranties provided to ILS by the
manufacturer(s) of the Hardware and Media. ILS warrants to Customer for
a period of sixty (60) days following the performance of any
installation work by ILS, that such work will be performed in a good and
workman-like manner. ILS’s obligations and liability under this warranty
is conditioned upon the receipt of prompt notice of defects as to parts
and/or workmanship from Customer, and is limited to repairing or, at
ILS’s sole option, to replacing the Hardware/Media or if ILS is unable
to repair or replace the Hardware/Media to refund the purchase price
paid by Customer to ILS. This warranty shall be void if the
Hardware/Media is damaged or rendered unusable by the willful act,
negligence and/or tampering of persons other than ILS. ILS makes no
warranty or guaranty for any hardware or third party materials. Customer
understands that ILS is not responsible for, and will have no liability
for, hardware, software, or any other items or any services provided to
Customer by any persons other than ILS. TO THE FULLEST EXTENT ALLOWED BY
LAW, THE WARRANTIES PROVIDED IN THIS SECTION ARE EXCLUSIVE AND IN LIEU
OF ALL OTHER WARRANTIES. EXCEPT AS EXPRESSLY SET FORTH IN THIS
ATTACHMENT, ILS DISCLAIMS ALL WARRANTIES EXPRESSED OR IMPLIED WITH
REGARD TO THE SERVICES PROVIDED UNDER THIS ATTACHMENT, INCLUDING ALL
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE. THESE DISCLAIMERS OF WARRANTY CONSTITUTE AN ESSENTIAL PART OF
THIS ATTACHMENT.
HARDWARE MAINTENANCE & SUPPORT ATTACHMENT ILS
desires to provide to Customer, and Customer desires to obtain, the
maintenance and support services for the Hardware identified in an Order
(“Maintenance Services”) in accordance with the terms and conditions set
forth in this Hardware Maintenance & Support Attachment (“Attachment”)
and the Agreement. For good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, the parties agree as
follows:
1. SCOPE OF SERVICES. ILS hereby agrees to provide to Customer
for each Term (as hereinafter defined) the Maintenance Services at each
designated site for which Customer pays to ILS the applicable
maintenance fees. ILS will be available to Customer Monday through
Friday 8AM-5PM, local time at Customer’s location, excluding ILS
holidays by telephone at 877-995-0155 ext. 4026 or through the Internet
at www.ilsinc.com. For an additional fee (or as indicated on an Order),
Customer may select 24x5 or 24x7 support for Onsite and Telephone
Support. Customer has selected one or more of the following Maintenance
Service(s), as indicated on an Order:
- Depot Service - ILS shall provide Maintenance Services at
ILS’s maintenance facilities. Customer shall contact ILS and place a
request for Maintenance Services, at which time ILS will provide
Customer with a Return Authorization Number. Customer shall be
responsible for shipping the Hardware (at Customer’s expense)
requiring service to ILS’s maintenance facility, the address of which
ILS will supply to Customer. Customer shall include with the Hardware
a detailed description of the problems with the Hardware and shall
display the Return Authorization Number on the exterior of the
shipping package for the Hardware. ILS shall repair the Hardware and
return the Hardware second day service (at ILS’s expense) to the
address supplied to ILS by Customer within five (5) days or within the
timeframe set forth in an Order. As indicated on the Order, Customer
may purchase (at Customer’s expense) a replacement unit(s) of the
Hardware for storage at ILS’s depot location (“Hot Spares”). Upon
Customer’s notification that it requires the Hot Spare, ILS will
return the Hardware to Customer (at ILS’s expense) via next day
delivery.
- Onsite Service - ILS shall provide Maintenance Services at
Customer’s locations where the Hardware is located, as indicated on an
Order. Customer shall contact ILS and place a request for Maintenance
Services, such request to include a detailed description of the
problems with the Hardware, its location and such other information as
requested by the ILS support representative. ILS will dispatch a
service technician to the Customer’s site to perform the Maintenance
Services by the next business day, or within the timeframe set forth
in the Order. Fees for Onsite Service in accordance with this section
are inclusive of any travel, lodging and related expenses. Customer
shall provide such access to Customer’s facilities as ILS may
reasonably request, during Customer’s normal business hours or as
otherwise agreed upon by the parties. ILS shall observe all reasonable
access, health, safety and security requirements of Customer of which
ILS is informed in writing in advance and that are not inconsistent
with ILS’s own business practices. Customer shall make available to
ILS appropriate Customer personnel familiar with Customer’s equipment,
software and/or applications. Customer shall provide the following for
Onsite Service: electric power for portable electric tools, sufficient
light where possible, safe access to the Hardware, appropriate Media
and reasonable cooperation from Customer’s employees. Customer
acknowledges that ILS is not liable for any hardware, software, or any
other items or services provided to Customer by any persons other than
ILS, except as set forth in the Agreement. Customer shall promptly
notify ILS of any anticipated delays or deficiencies in Customer’s
responsibilities and shall provide prompt assistance in resolving any
such delays or deficiencies to ILS’s reasonable satisfaction. ILS
reserves the right to stop work until Customer remedies such delays or
deficiencies to ILS’s reasonable satisfaction.
- Telephone Support - ILS shall provide Maintenance Services
to Customer via telephone. Customer shall call ILS at 877-995-0155
ext. 4026 and place a request for Maintenance Services, such request
to include a detailed description of the problems with the Hardware,
its location and such other information as requested by the ILS
support representative. ILS shall provide Customer with a telephone
response within four (4) hours following first notification of a
problem. ILS shall provide the Customer with a reasonable amount of
telephone support to assist Customer in diagnosing and correcting
errors and malfunctions that occur when Customer uses the Hardware; in
the event ILS deems the telephone consultation requested by Customer
to be unreasonable or excessive, ILS reserves the right to charge
Customer (upon notification to Customer and Customer’s approval) for
additional telephone consultation as an Additional Service, below. ILS
may provide software patches that implement corrections and/or
recommend work-arounds that assist Customer in using the Hardware in a
way that can avoid diagnosed errors, malfunctions, and defects.
ILS shall have the right to perform pre-contract inspections of
Hardware within (30) days of the effective date of the Agreement or the
addition of Hardware to the Agreement. ILS shall invoice Customer for
any parts used by ILS during the pre-contract inspections. In the event
that ILS does not perform pre-contract inspections, ILS reserves the
right to invoice Customer for any parts used by ILS where the first
service call is within thirty (30) days from either the effective date
of this Agreement or from the addition of Hardware to this Agreement.
ILS reserves the right to discontinue providing Maintenance Services for
any Hardware for which it cannot obtain an adequate supply of spare
parts and supplies through commercially reasonable means. Where
possible, ILS will provide Customer with thirty (30) days prior written
notice of its intent to discontinue providing Maintenance Services for
such Hardware and upon the discontinuation ILS shall adjust the
Maintenance Fees accordingly. In the event that the Hardware
specifications shown on an Order are inaccurate or incomplete, ILS will
adjust the Maintenance Fees to reflect the accurate specifications of
the Hardware and ILS will invoice Customer for the corrected Hardware
specifications retroactive to the Effective Date (or the date at which
the Hardware became covered by the Maintenance Services).
2. ADDITIONAL SERVICES. Maintenance Services do not include
the following Additional Services: (A) site preparation and maintenance
of a proper environment, (B) set up and installation of Hardware, (C)
moving Hardware, (D) painting or refurbishing Hardware, (E) adding,
changing or removing features or options or making other functional
changes to Hardware, (F) providing consumable supplies such as paper,
ribbons and print heads (“Media”), even if consumed while providing
maintenance services, (G) systems engineering services, programming
services, consulting services, software maintenance and support services
and operational procedures of any sort, and (H) maintenance, repair or
replacement of parts or Hardware, when such services are required
because of abuse, misuse, accident, neglect, usage in an improper
environment, not in accordance with manufacturer’s specifications for
the Hardware, or in excess of an item's duty cycle or other loss or
damage to Hardware due to any insurable loss or any cause or causes
external to the Hardware. Any Additional Services which Customer
requests and ILS agrees to perform pursuant to this Agreement will be
billed on a time and materials basis subject to ILS’s then-current
applicable rates. Associated actual and reasonable expenses include
travel, lodging and project expenses incurred by ILS in the performance
of the Additional Services.
3. PARTS. ILS will replace parts on an exchange basis only.
ILS reserves the right to use remanufactured or refurbished parts. Such
parts shall be deemed to be the equivalent to new parts when installed
in the Hardware. All parts sent to ILS by Customer on an exchange basis
shall become the property of ILS.
4. TERM. ILS shall provide Maintenance Services to Customer on
a 12-month annual basis (the “Term”) upon payment in full for all
Maintenance Services fees for the Term. The initial Term for the
Maintenance Services shall commence following the expiration of any
warranty period that may be specified in the Order (the “Initial Term”).
The term for any Hardware added under Maintenance Services during the
Term shall be coterminous with the expiration of the current Term.
Customer may remove any Hardware from the Maintenance Services by
providing written notice to ILS within thirty (30) days of the
commencement of the Term. This Attachment shall renew automatically in
consecutive one-year increments unless either party notifies the other
in writing thirty (30) days before the renewal Term that it intends not
to renew. ILS will contact Customer prior to the renewal Term to obtain
Customer’s purchase order, as applicable.
5. BILLING AND PAYMENT. Unless otherwise set forth in an
Order, ILS shall invoice Customer for the Initial Term upon execution of
this Agreement and Customer shall pay ILS in full immediately upon
receipt of invoice. Forty-five (45) days prior to the end of the Initial
Term and any renewal Terms, ILS will issue to Customer a quote providing
the Maintenance Fees for the following Term. Customer shall respond to
ILS within ten (10) days of the date of the quote with its intent to
renew or discontinue Maintenance Services for the following Term. In the
event that Customer indicates its intent to renew for the following
Term, ILS shall invoice Customer up to thirty (30) days prior to the end
of the current Term and Customer shall pay ILS upon receipt of ILS’s
invoice. In the event that Customer requires the issuance of a purchase
order, Customer shall issue the purchase order to ILS for the renewal
Term prior to the expiration of the current Term.
Customer may request that ILS provide Maintenance Services at
additional locations, which shall be subject to additional fees.
Maintenance Fees are exclusive of any telephone or Internet charges
incurred if remote access is required, or any shipping charges incurred
when ILS is required to send materials to Customer. ILS shall invoice
Customer for such expenses on a quarterly basis and Customer shall pay
ILS upon receipt of ILS’s invoice.
6. HIRING OF EMPLOYEES. Neither party shall solicit or recruit
for employment (other than by general advertising), any person who was
an employee of the other party during the provision of the Maintenance
Services and for a period of one (1) year thereafter, without the other
party’s written consent. Any violation of this section shall be deemed a
material breach hereof and the non-breaching party may immediately
terminate this Agreement.
7. INDEPENDENT CONTRACTOR. ILS will manage its personnel and
be free to exercise independent judgment as to the manner and method of
performance of the Maintenance Services. ILS is an independent
contractor and nothing herein will be deemed to make one party the agent
of the other.
8. WARRANTY. ILS warrants that it will render the Maintenance
Services in a good and workmanlike manner. In the event of any material
failure to meet such standard, Customer’s exclusive remedy and ILS’s
sole responsibility shall be for ILS to re-perform the Maintenance
Services or, if in ILS’s discretion it is not commercially reasonable to
re-perform the Maintenance Services, provide Customer with a refund of
the Maintenance Fees paid by Customer for the current Term. ILS’s
obligations and liability under this warranty are conditioned upon the
receipt of prompt notice of defects as to parts and/or workmanship from
Customer. Timely completion of Maintenance Services by ILS is subject to
the timely satisfaction by Customer of any Customer obligation or
requirement. This warranty shall be void if the Hardware is damaged or
rendered unusable by the willful act, negligence and/or tampering of
persons other than ILS. TO THE FULLEST EXTENT ALLOWED BY LAW, THE
WARRANTIES PROVIDED IN THIS SECTION ARE EXCLUSIVE AND IN LIEU OF ALL
OTHER WARRANTIES. EXCEPT AS EXPRESSLY SET FORTH IN THIS ATTACHMENT, ILS
DISCLAIMS ALL WARRANTIES EXPRESSED OR IMPLIED WITH REGARD TO THE
SERVICES PROVIDED UNDER THIS ATTACHMENT, INCLUDING ALL IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
THESE DISCLAIMERS OF WARRANTY CONSTITUTE AN ESSENTIAL PART OF THIS
ATTACHMENT.
9. INDEMNITY. Each party agrees to indemnify, defend and hold
harmless the other party for any liabilities, costs, losses, damages and
expenses (including reasonable attorneys fees actually incurred) arising
from any claim or action against or incurred by the other party for any
claim for personal injury or real or tangible property damage, to the
extent such damages are caused by the action or inaction of indemnifying
party’s personnel while ILS is performing Maintenance Services at
Customer’s facility; provided, however, such obligations and liability
are contingent upon: (a) the indemnified party providing the
indemnifying party with prompt, written notice of a claim or threat of
claim hereunder; (b) the indemnifying party having full control of the
settlement and/or defense of the claim; (c) the indemnified party
providing the indemnifying party the assistance necessary to settle and
defend the claim, and (d) the indemnifying party not entering into any
settlement or compromise which admits the fault of, or necessitates
payment by, the indemnified party without the consent of the indemnified
party.
|